Here is a short guide on how to manage your stills In-House using the RAW only approach. This approach is the most secure when it comes to handling large quantities of stills, however it requires you to have Adobe Bridge installed and a computer with a good enough spec to handle large quantities of RAW files.

If you are confident using alternatives to Adobe Bridge such as Lightroom, then you can use the equivalent actions to achieve the same goal.

If you feel your computer does not have the processing power to handle RAW images, then consider following this approach using your photographer’s JPGS or ask us to take care of your stills for you.

Step 1 – Folder structure

Before beginning, make sure your folders are one level deep.

For example, when you first receive the drive you should see something like this:

Production Stills Folder
  2022-01-01 RAW
  2022-01-02 RAW
2022-01-03 RAW

When you have created your low res JPGS for each day, your drive should look like this:

Production Stills Folder
  2022-01-01 RAW
  2022-01-01 JPG – Low Res
  2022-01-02 RAW
  2022-01-02 JPG – Low Res
  2022-01-03 RAW
  2022-01-03 JPG – Low Res

Finding your way around Adobe Bridge

In case you are unfamiliar with Adobe Bridge, here is a quick explainer video of the key things you need to know in order to continue. If you do not have a copy of Adobe Bridge, you can download it for free here.


Step 2 – File naming

Having unique filenames is extremely important which is why we recommend giving your photographer these guidelines on how to submit their images to you with the correct filenames.

If they have not done this and the images have their original filenames, then check out this video explaining how to batch rename your stills. If the images are all named correctly, skip this step and jump along to the next.

Our recommended file naming protocol:

ProductionNameorAcronym_Episode_DateShot_SequenceNumber_OriginalCameraFilename

So for episode 1 of All Creatures Great and Small:

ACGAS_Ep101_2022-01-01_0001_DSC0012.NEF

Extra points to note:

Start each day’s image count at 1.


Step 3 – Curating/marking selects

Check out this short video explaining the best way to curate your images before uploading them to Image Approvals.

Extra points to note:

When separating your images only move the unselected images into a subfolder. The images you want cast to approve should remain where they are.

If your images are too dark to see, open them in the Camera Raw dialogue box and use the exposure slider to increase the brightness. When you are finished, just click Done.


Step 4 – Tagging actors

This video shows you the quickest way to tag your actors into their images.

Extra points to note:

You only need to tag actors who appear in the images who also have approval rights.

We recommend only beginning tagging when you know all of your actors who have approvals rights so that you don’t have to repeat the process.


Step 5 – Creating low res JPGS

Now that everything is organised, curated and tagged, we need to create the low res JPGS that you will upload to the platform and this 2 minute video explains how.

Extra points to note:

When you move to each new shoot day, remember to double click the JPG Low Res export preset you created and select a new folder for the day’s JPGS to be saved in so that they don’t all get saved into the same place!


Step 6 – Uploading to Image Approvals

You’re all set to upload to the platform! Follow the steps in the video below to get your stills online.

TIP: if you can’t see your production, try clicking the “Secondary Production” tab. You’ll find this in the middle of your dashboard when you navigate to the Productions page.


Step 7 – Checking for errors

Before you grant access to your cast, you want to double check you haven’t made any mistakes and this 1 minute video demonstrates how to do this.


Next steps…

Now your images are live on the platform and ready for the actors to manage their stills approvals, all you need to do is let us know and we’ll forward you Welcome Packs to give to the cast/their reps so they can begin approving!

Find out what to do once approvals are underway by clicking the button below.