Hello!

We are really looking forward to seeing your stills for this production.

When you have completed all of your photography days, we need a copy of your stills in RAW, full-res JPG and low-res JPG format, please.

RAW files:

It is up to you if you would prefer to supply your RAW images in their native camera format, as DNGs or TIFF files. Please only send them in one RAW format. If your native RAW images contain sidecar .XMP files with your edits, you may include these.

JPGs – Full Res:

Please also send us full-resolution JPG copies of your RAW images.

You may send us your JPGS edited if you prefer, however, you must not submit multiple edits of the same image. For instance, there must be the same number of RAW images as there are JPG images for each shoot day.

It is VITAL your JPGS have the same filenames as their other format counterparts. It is for that reason we highly recommend creating your JPGS only AFTER you have renamed your RAW files (see below) so that you can be sure they are identical.

JPGs – Low Res:

Once you have your full-res JPGS, please also include a low-res copy of them.

Please note that these are the images that will be seen by the cast when they do their approvals and should be duplicates of your higher res JPGS.

The low-res JPGS must be:

  • No more than 500kb in size
  • Not longer than 1000 pixels on any side.

Again, there must be the same number of RAW, high res JPGs and low res JPGs, each with identical filenames. Please do not include additional versions of your images.

Follow this guide if you are unsure how to create low res JPGS quickly.

Folder structuring – Basic Delivery (Recommended)

Having a good folder structure in place is vital for maintaining a quick and secure workflow. Please ensure your images are contained within the following folder structure on the hard drive you supply to production:

>Production Name
–>Shooting day and file format

Eg:
Example Production Name
2022-01-01_RAW
2022-01-01_JPG Full Res
2022-01-01_JPG Low Res
2022-01-02_RAW
2022-01-02_JPG Full Res
2022-01-02_JPG Low Res
2022-01-03_RAW
2022-01-03_JPG Full Res
2022-01-03_JPG Low Res

Excluding .XMP files, there should be the same number of images within the RAW, JPG Full Res and JPG Low Res folders. If there are not, check that you have not included multiple JPG edits or accidentally missed creating JPGS of some of your images.

What about additional images?

We understand that some photographers might like to submit additional edits. Though this is not necessary, if you absolutely must submit multiple versions of the same image, these secondary or tertiary versions must have their own folder so that each version of the image can retain identical filenames. For example;

Example Production Name
2022-01-01_RAW
2022-01-01_JPG Full Res
2022-01-01_JPG Low Res
2022-01-01_JPG Edits v2
2022-01-02_RAW
2022-01-02_JPG Full Res
2022-01-02_JPG Low Res
2022-01-02_JPG Edits v2
2022-01-02_JPG Edits v3
2022-01-03_RAW
2022-01-03_JPG Full Res
2022-01-03_JPG Low Res

File naming

Please submit your images to us with the following file naming convention:

YYYY-MM-DD _ ProductionName_EpNumber(if TV)_Photographer’sInitials _ 4 digit image number_OriginalCameraFileName

Eg. 2020-01-01_DemoTVShow_Ep4_AS_0001_DSC5632

  1. Start each day’s image count at 1.
  2. Double-check your RAW image filenames are absolutely identical to their JPG counterparts. Do not change anything between them other than the file extension, this includes not adding signifiers of editing such as adding -edit to any edited JPG images.

    For instance, if an image appears in multiple folders (RAW, JPG Full Res, JPG Low Res, JPG Selects and JPG Edits v2) it MUST have the same filename in each folder. Any images which have differing filenames may be discarded.

    Photographers: we recommend creating your JPGS only AFTER you have renamed your RAW files so that you can be sure they are identical.
  3. Do not include any spaces or periods in your file name. The only period that should appear is for the file extension, for instance; .JPG or .ARW etc Doing so risks corrupting your files.

Why do this?

  • It makes it easy to retrospectively find images.
  • The production can identify who took the shot when sharing a job with other shooters and credit correctly.
  • There’s no risk of duplicate filenames if there are multiple photographers or cameras being used or, for long projects with high volumes of images, if your camera’s image number resets.

How to rename images in bulk:

Renaming images with the above protocols takes seconds. If you are unsure how to do it quickly, here is a quick guide on how to do this yourself.

What to do if you’ve made naming mistakes that are too complex to fix with Adobe Bridge or Lightroom?

If you find you want to edit certain characters within your filename rather than the whole thing, the easiest way to do this is with an amazingly useful and totally free app called Bulk Rename Utility.

BONUS for the pros!

Highlighting images as selects or BTS

If you want to further delineate your images then the best way to do this is via ratings and labels. Do not create multiple folders to do this.

If you are already familiar with using star ratings either via Bridge or Lightroom then we recommend using the following rating system:

1* for your unit selects from each day
2* for your BTS shots from each day
3* for any BTS shots you’d also like to highlight as a select

If you aren’t sure how to do this, read on and you’ll find it much easier to organise and retrospectively find images!

Adobe Lightroom has these features but we recommend Adobe Bridge for its simplicity of use and the fact you can now download Bridge for free! In fact, we highly recommend anyone who deals with large numbers of images on a regular basis uses Adobe Bridge – it will make your life so much easier. We’re looking at you, unit publicists!

Using Bridge’s star rating and labelling systems mean you can identify very specific parameters within images without having to create endless amounts of folders and duplicate images when they fulfill multiple identifying criteria.

For instance, if a producer asks if you have any images of the director working with an actor during a particular day/scene, you can quickly identify the folder you need to look in by its name, and can then filter for BTS images within that folder in Bridge in order to find it without having to spend ages sifting through dozens of folders and thousands of images or renaming every image with a caption of what is in it.

Check out this article for more information on how to use Bridge’s star and labelling features.